Job description templates and examples for every role

Job description template for any role

Don't see your role? Use this structure. It's the same one behind every description in the library. Replace everything in [brackets] and delete any section that doesn't apply.

[Standard job title]

Details
- Department: [Department]
- Reports to: [Manager title]
- Location: [City, State, or remote]
- Employment type: [Full-time, part-time, seasonal, or temporary]
- FLSA status: [Exempt or nonexempt]
- Pay range: [$X to $Y per hour or per year]

About [Company]
[Two or three sentences about what your company does, who it serves, and why people like working here.]

Job summary
We're hiring a [job title] to [the main purpose of the job in one sentence, written for the candidate].

What you'll do
- [The responsibility that takes the most time]
- [The second most important responsibility]
- [A responsibility that is an essential function]
- [A responsibility involving people the role works with]
- [A responsibility involving tools, systems, or equipment]
- [A responsibility tied to quality, safety, or compliance]

What you'll need
- [Education or training, only if truly required]
- [Years or type of experience]
- [Required license or certification]
- [Schedule or availability requirement]

Nice to have
- [Preferred experience]
- [Preferred tool or credential]
- [Language or specialty skill]

Physical demands and work environment
[Setting, lifting, standing or sitting, travel, noise, temperature, shifts.]

Pay and benefits
[$X to $Y], based on experience and location. [List benefits, such as health insurance, retirement plan match, paid time off, and training.]

Equal opportunity
[Company] is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by law. If you need a reasonable accommodation to apply or interview, contact [name] at [email or phone].

The HRTally job description standard

We hold every description in this library to these 10 points. Use them as a final check before you post.

1. Use a searchable, standard title. Put the title candidates actually search for first, such as "Medical assistant" rather than "Patient experience ninja". Add level or specialty only if it matters.
2. Open with a one-sentence summary. Tell candidates what the job is for, not just what it does. One sentence they can read on a phone.
3. List six to nine responsibilities. Start with the tasks that take the most time and the ones that are essential functions. Cut anything nobody would miss.
4. Separate required from preferred. Required means you won't hire without it. Everything else is preferred. Long required lists screen out qualified people.
5. Describe physical demands and environment. Lifting, standing, shifts, travel, noise, temperature. This sets honest expectations and supports an ADA essential functions record.
6. State the pay range. Required in a growing list of states and cities, and expected by candidates everywhere else.
7. Say exempt or nonexempt. Decide based on duties and salary before you post, and keep the classification consistent with how you pay.
8. Name required licenses and checks. Licenses, certifications, background checks, drug tests, and driving record reviews, with the timing of each.
9. Add the accommodation and EEO statement. Tell candidates how to request a reasonable accommodation, and include your equal opportunity statement.
10. Review it once a year. Pay, duties, and laws change. A dated description is a liability in a pay equity or accommodation dispute.

Inclusive language swap list

Small wording choices change who applies. These swaps keep the meaning, widen the applicant pool, and reduce legal risk.